The responsibility of delivering repairs and maintenance is already high pressure for social housing providers, but when it comes to complex jobs, the stakes are even higher. The need for accuracy is critical; otherwise, managing complex work can become a massive logistical headache.
This is where digital sequencing delivered by the right software can play a game-changing role in simplifying complexities and creating an efficient management process.
In this article, we explain why task sequencing is important, the benefits of effective sequencing and how ROCC Orchestrator can help.
Why sequencing matters in complex repairs
Task sequencing, the process of arranging tasks in a specific order to maximise efficiency or achieve a particular outcome, involves determining the logical flow of steps needed to complete a job effectively.
For social housing providers, this means ensuring each stage of a repair is completed efficiently and without any delays. This is why sequencing becomes so essential for complex, large-scale jobs, such as:
- Void property turnarounds
- Structural repairs to buildings
- Large roof replacements
- Work requiring planning permission
- Renewing doors and windows
- Custom-built shower installations for accessibility
- Repairs requiring external consultation with multiple parties
- Underfloor drainage replacements
The list goes on, but what all of these projects have in common is that they involve numerous stages, from inspections and surveys to the procurement of materials and final quality checks.
Without clear sequencing, an organisation is at significant risk of delays and miscommunication, which could have catastrophic consequences.
The benefits of task sequencing for complex work
The impact of effective sequencing for repairs and maintenance jobs is far-reaching. Some of the main benefits for social housing providers include:
- Full visibility: Gain a clear, full-picture overview of every stage. Office-based staff, operatives and contractors can all see what jobs have been completed and what’s next.
- Optimised resources: Operatives are only deployed when they’re needed, saving wasted trips and idle time.
- Increased efficiency: Tasks flow smoothly, avoiding any bottlenecks and ensuring work gets completed quicker.
- Improved coordination: Able to manage task dependencies to prevent delays from cascading and affecting the entire project.
- Adapt in real time: Having access to all of the relevant information as it happens means businesses can adapt and make improvements to the workflow in real time.
These benefits will not only have a profound impact on social housing providers and their staff, but will also massively improve tenant satisfaction and create better living conditions.
The role of ROCC in automating and optimising sequencing
This is where partnering with ROCC is a no-brainer. Our intelligent complex works planning toolset, ROCC Orchestrator, simplifies complicated work by automatically sequencing tasks so they’re carried out in the right order. All tasks are then dynamically scheduled and rescheduled as works are completed or delayed.
All the necessary steps are planned in advance, and nothing gets left to chance.
By automating this process, we can map the ideal sequence and ensure each step is triggered at the right time. If circumstances change, our dynamic scheduling software will adjust accordingly, so you avoid any disruptions.
For example, here’s how we may sequence tasks for a custom-built shower replacement to improve accessibility at a social housing property:
- Initial assessment and specification
- Tenant consultation
- Occupational therapist input
- Product sourcing and delivery
- Removal of the existing unit
- Specialist installation
- Final compliance check
With ROCC’s support, sequencing complex work management will achieve better outcomes for everyone – business performance improves, while putting a smile on the face of tenants.
We are here to ensure housing associations, local authorities and maintenance contractors deliver repairs and maintenance work with precision and efficiency.
For more information about ROCC Orchestrator and our other software tools, get in touch with a member of our customer support team today.
